By-Laws

ARTICLE I: CHAPTER ORGANIZATION

Section 1 – Name

This organization shall be called The Connie Mack-Dick Allen Chapter (“Chapter”) of the Society for American Baseball Research (“SABR”).

Section 2 – Goals

The Chapter shall facilitate the enjoyment of baseball and baseball research by holding events for its members and guests, and it will promote the initiatives of SABR at a local level.

Section 3 – Membership

Membership in the Chapter shall be open to any SABR member and shall be independent of where a SABR member lives and shall be subject to SABR’s policies regarding diversity, equity, and inclusion consistent with the SABR Events Code of Conduct).

Section 4 – Bylaws

These bylaws are intended to supplement and be deemed subordinate to the constitution and bylaws of SABR. The bylaws of SABR shall prevail if conflicts arise from any provisions in these Chapter bylaws. The Chapter will follow all provisions of SABR, including those in SABR’s Chapter Governance and Standards Handbook, and in SABR’s Events Code of Conduct.

Section 5 – Chapter Leadership

The Chapter’s elected officers shall consist of a President, Vice President (“VP”), Secretary, Treasurer, VP of Membership, VP of Communication, VP for Special Projects and Events, who, along with the immediate past President (“President Emeritus”), shall collectively comprise the Chapter Board of Directors (the “Board”). Starting at the Chapter meeting in Month 2024, and continuing in even-numbered years thereafter, the Chapter membership shall elect, by a majority of those voting, the President, Secretary, VP of Communications, and the VP of Special Projects and Events. Starting at the Chapter meeting in Month 2024, and continuing in odd-numbered years thereafter, the Chapter membership shall elect, by a majority of those voting, the VP, Treasurer, and the VP of Membership.

Section 6 – Board Meetings

The Board of Directors shall hold at least two regular Board meetings, open to the membership, during the year, either in person or remotely. A quorum at any Board meeting consists of three (3) Board officers. Special meetings of the Board may be called by the President or by a majority of Board officers.

Section 7 – Chapter Meetings

The Chapter shall hold at least ten (10) in-person or remote meetings yearly.

ARTICLE II: BOARD OF DIRECTORS

Section 1 – Board Duties

The Board will meet regularly to manage Chapter activities, including setting Chapter policy, coordinating events, holding elections, and promoting SABR standards and guidelines. The Board shall establish the dates and locations of the Chapter’s meetings and other events and activities. The Board shall conduct the business of the Chapter between Chapter meetings.

Section 2 – Election of Board Officers

The Chapter membership shall elect, by a majority of those voting, two (2) Board officers in even-numbered years and three (3) Board officers in odd-numbered years, each of whose terms will be for two years. The election of Board officers will take place annually during the week before the May Chapter meeting. The Board will announce nominations for the Board positions up for election at least ten (10) days before the May meeting. The Board shall solicit candidates, post candidate qualifications on the Chapter website, and schedule a one-week window to conduct the in-person and online voting by the Chapter membership. The Board shall ensure that all votes are counted and winners announced by the end of the May Chapter meeting, or as soon thereafter as reasonable. Election winners start their terms of office on June 1.

Section 3 – Board Officer Qualifications

Membership in SABR is required to serve on the Board, and candidates for Board positions must have designated the Connie Mack-Dick Allen Chapter as their primary SABR chapter. A Board officer may not be a board member of any other SABR chapter. Board eligibility shall be subject to SABR’s policies regarding diversity, equity, and inclusion consistent with the SABR Events Code of Conduct

Section 4 – Vacancy in Positions

If an officer position (except for the President Emeritus) becomes vacant, a Board majority may appoint a Chapter member to serve out the remainder of the vacant position’s term.

ARTICLE III: DUTIES OF BOARD OFFICERS

Section 1 – President

The President chairs the Board of Director meetings and consults with Board officers and Chapter members about meetings, agenda items, and reports from officers and committee chairs ahead of meetings. The President submits an annual report to SABR Headquarters by the designated date. The President oversees all Chapter functions and works with the VP of Communications on sending out meeting reminders and recaps, as well as overseeing the Chapter website and social media platforms to ensure the content is current and accurate.

Section 2 – Vice President

The Vice President assumes the duties of the President in the absence of the President. The Vice President works with the President on selecting speakers for all meetings and arranging Chapter activities. The Vice President facilitates the appointment of chairs to any standing committees.

Section 3 – Secretary

The Secretary takes the minutes of the Chapter and Board meetings and provides copies to the Board officers and to any Chapter member upon request. The Secretary, along with the Vice President, maintains an archive of Chapter activities, in coordination with the website administrator. The Chapter Secretary also assists the Vice President and President Emeritus on annual board elections.

Section 4 – Treasurer

The Treasurer maintains the Chapter’s bank account, with another Board member as the second signatory. The Treasurer collects and deposits all funds into the account, reconciles the bank statements, pays expenses and Board-approved reimbursements, and arranges for any necessary insurance for Chapter events. The Treasurer gives a full financial report at Board meetings and also submits an annual report to SABR Headquarters by the designated date.

Section 5 – VP of Membership

The duties of the VP of Membership include the following activities:

  • Oversee the Membership Committee
  • Maintain list of active Chapter members
  • Maintain nametags for all active Chapter members
  • Work with Chapter President to welcome new and potential members and invite them to future meetings
  • Follow up with those who have not renewed their memberships

Section 6 – VP of Communications

The duties of the VP of Communications include the following activities:

  • Oversee the Communications Committee
  • Work with Chapter President and Secretary on sending out meeting reminders, recaps, newsletters, and future events to Chapter members
  • Supervise and maintain Chapter website
  • Supervise and maintain Chapter social media channels
  • Work with special projects and local media to promote Chapter events
  • Work with the President Emeritus to oversee annual Board elections and assist the Chapter Secretary and President Emeritus on tabulating election results

Section 7 – VP of Special Projects and Events

The duties of the VP of Special Projects and Events include the following activities:

  • Oversee the Special Projects and Events Committee
  • Determine and secure meeting sites for special events
  • Organize special projects and events and represent chapter in activities with other organizations.
  • Help with formation and coordination of Chapter research projects

Section 8 – Chapter Newsletter Editor

The duties of the Chapter newsletter editor includes the following activities:

  • Oversee the content of the Chapter newsletter
  • Design the layout of the Chapter newsletter
  • Edit and solicit stories, pictures, and graphics for the Chapter newsletter
  • Work with the VP of Communications to ensure newsletter is disseminated to Chapter membership

Section 9 – President Emeritus

The duties of the Chapter President Emeritus include the following activities:

  • Work with Board officers on Chapter policy
  • Work with Board officers on Chapter elections
  • Serve as President of the Board if both the Chapter President and Vice President are unavailable
  • Work with the Vice President to oversee the annual Board elections and assist the Chapter Secretary and Vice President on tabulating results of the elections.

ARTICLE IV: COMMITTEES AND SPECIAL FUNCTIONS Section 1 – Chapter Website and Social Media

The VP of Communications will oversee the management of a Chapter website and social media platforms. The Chapter President will assist the VP of Communications to ensure this content is current and accurate.

Section 2 – Chapter Newsletter Publications

The Chapter shall maintain a quarterly newsletter. The newsletter editor will serve as editor-in-chief and newsletter designer. Both will be appointed by the Board. The editor-in-chief responsibilities include collecting, editing, and approving articles and other items for the Chapter newsletter. The newsletter designer may also assist the editor-in-chief with collecting, editing, and approving articles and other items for the Chapter newsletter.

Section 3 – Chapter Committees

The Board may appoint committee chairs to work on specific Chapter projects and activities.

ARTICLE V: AMENDMENTS AND POLICIES

Section 1 – Procedure for Amending By-Laws

These bylaws may be amended by the affirmative vote of a majority of the Board officers, followed by ratification by a majority of Chapter members voting online. At least ten days notice will be given before the date of the vote.

Section 2 – Policies and Rules

The Board may develop policies, consistent with the SABR constitution and bylaws, that relate to Chapter business by majority vote. Chapter members may propose policies, which must be passed by a Board majority to become effective. Any Board policy may be changed by a majority vote of Chapter members, after obtaining Board approval by majority vote.

ARTICLE VI: APPROPRIATIONS

Section 1 – Approval Process

Appropriations of Chapter funds exceeding $100.00 must be subject to approval by the Board of Directors.

ARTICLE VII: RATIFICATION OF BYLAWS

Section 1 – Approval Process

Following approval by the Board of Directors, these bylaws will be submitted to the Chapter membership for ratification and become effective following a majority vote of those actually voting.

The undersigned certifies that the foregoing Chapter bylaws were approved by the informal Board of Directors on Oct. 25, 2024.

Matt Albertson

Chapter Co-Chair

The undersigned certifies that the foregoing Chapter bylaws were approved by the majority of those voting members during the election period that ended on Mar. 3, 2025.

Matt Albertson

Chapter Co-Chair